Job Description

As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

Key Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements
• Document expenses and hand in reports
• Undertake occasional receptionist duties

Requirements

• Diploma or certificate in secretarial studies
• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques

Skills

• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office